View Our Website View All Jobs

Administrative Assistant

ZGF is seeking an Administrative Assistant for the Seattle office to join our team. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills.

As an Administrative Assistant, you…

  • Will be responsible for generating timely expense reports for Principal(s) and/or Partner(s).
  • Will be responsible for maintaining calendars and scheduling all meetings to include room reservations and set-up, catering, meeting materials, video or conference call arrangements and other logistics.
  • Will be responsible for proofing, editing, printing and distribution of correspondence; responsible for drafting meeting notes, reports and presentation materials, as requested.
  • Must be capable of responding with urgency, to scheduling requests in an effort to balance competing priorities of projects, offices and marketing deadlines.
  • Must be confident in initiating communication with internal and external parties and diligent with follow-up to ensure required information is submitted.
  • Will be responsible for coordination of travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas, where applicable.
  • Will be responsible for incoming phone calls, taking thorough messages and/or passing messages to appropriate staff or team members for handling.
  • Will receive and distribute e-mail, daily incoming mail and packages using excellent judgement in determining priority and urgency of information.
  • Must be capable of working collaboratively (and as back-up) with other administration colleagues.
  • Will provide receptionist relief duties in case of absence for Receptionist and General Office Assistant.
  • Have a willingness to contribute however possible to ensure the overall effectiveness of support for staff, department and office.


  • Experienced in general administrative duties.
  • Minimum Bachelor’s degree preferred.
  • Proficient in the following software applications:
    • Microsoft Word, Excel, Outlook
    • BlueBeam a plus, though not required
    • InDesign a plus, though not required
    • PowerPoint a plus, though not required
    • Deltek Vision a plus, though not required
  • Knowledge of architectural / engineering terminology a plus, though not required
  • Must be able to articulate with excellent communication skills and writing abilities, able to interact effectively with employees, consultants, clients and the public.
  • Must have experience managing calendars with competing priorities.
  • Must be organized with experience coordinating complex travel arrangements and logistics (domestic and international)
  • Must possess a strong work ethic and ability to respond with urgency to requests in a fast-paced work environment.

Reports To:

  • Office Manager; and Assigned Partner, Principal or Dept. Head.


  • Work often requires repetitive movement of the wrists, hands and/or fingers.
  • Concentrated mental and/or visual attention; work involves performing tasks to very close accuracy and quality specifications.

Apply With:

  • Cover Letter
  • Resume

ZGF Architects LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.