Project Administrator

  • Vancouver, British Columbia, Canada
  • Full Time
  • Administration
  • Mid Level

ZGF is seeking a Project Administrator for the Vancouver, BC office to join our team. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills.

As a Project Administrator, you will….

  • Manage multiple, complex project and individual calendars in Outlook.
  • Work closely with team leaders so they are aware and prepared for meetings.
  • Provide team guidance by keeping the team informed of industry events.
  • Prepare, process and track all project-related documents including fee proposals, contracts, change orders, document releases, payment applications and certificates of substantial completion.
  • Route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system (this is critical to ensure that construction schedules are maintained and ZGF’s exposure to possible liability is protected).
  • Create, proof, edit, copy and mail general and project-related correspondence (specifications, letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.).
  • Set up and maintain project files per established procedures.
  • Provide and coordinate client presentation materials using Word, InDesign, PowerPoint.
  • Arrange travel and associated logistics.
  • Accurately route and handle incoming and outgoing mail and shipments.
  • Schedule and coordinate team milestone celebrations.
  • Assists with general office and front desk duties as needed.

Qualifications:

  • Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements.
  • Meticulous organizational and filing skills.
  • Must be articulate with excellent communication skills and writing abilities; excellent spelling, grammatical and typing abilities.
  • Proficient in the following software applications:
    • MS Word, Excel & Outlook
    • Newforma, BlueBeam, Deltek Vision and InDesign a plus, though not required.
    • AIA Contract Document software a plus, though not required.
  • Ability to work in multiple computer programs simultaneously.
  • Minimum of 2-3 years of mid-level administrative experience, preferably some within the A/E/C field.
  • Knowledge of architectural/engineering terminology desired.

Apply With:  Cover letter and Resume

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