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Office Manager

ZGF is seeking an Office Manager to join the Administrative team in our Washington, DC office. We are looking for a self-directed person to manage the day-to-day operations and office management in support of delivering excellence in design.

As Office Manager, you will….

  • Work across departments to support the day to day functions of the office reporting to the Managing Partner
  • Manage and coordinate office wide functions and events
  • Maintain the functionality of the office space and act as liaison between ZGF and building management to ensure office is clean, functional, safe and secure
  • Play a key role in maintenance and office moves/relocations/redesign
  • Oversee seating assignments and workstation setup and operation; work proactively with HR Manager, IT & Staffing Coordinator prior to arrival of new employees or staff seating changes
  • Coordinate Administrative team in conjunction with the Administrative Manager
  • Create, maintain and communicate an emergency preparedness plan for the office and staff
  • Plan and host all staff meetings with Managing Partner, HR Manager and Marketing Director
  • Handle office related expense management, processing and approving expense reports for staff
  • Have other duties as assigned

Qualifications:

  • Minimum 3 years of Office Management/Operations
  • Minimum Bachelor’s degree preferred
  • Experienced in general and executive level administrative responsibilities
  • Organized and thoughtful in managing functions and workload, detail-oriented
  • Must be professional and articulate with excellent communication skills, able to interact effectively with a diverse staff of various disciplines
  • Trustworthy and mature, ability to maintain a high level of confidentiality and discretion with regard to project, business and personnel matters
  • Able to work independently exercising workload and prioritization
  • Never-failing positive, can-do attitude
  • Valid drivers license
  • Proficient in the following software applications/systems:
    • Microsoft Word, Excel, Outlook, Powerpoint, Teams
    • Blue Beam
    • Deltek Vision
    • Newforma
    • Adobe Creative Suite (A plus but not required)
    • Affinity – Professional Creative Software (A plus but not required)
  • Prior experience in architecture, design or creative company preferred with knowledge of architectural/engineering terminology a plus, though not required

Apply With: 

  • Cover letter
  • Resume

ZGF Architects LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.

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